Location: Remote (Preference for applicants based in UK/EU)
Commitment: Approx. max 10 Hours/week (Flexible, with KPI-driven peaks)
Compensation: Volunteer (unpaid)
Reports to: CFO
Organization: EUSMS gGmbH, München Handelsregister-Nummer HRB 299065
Team Level: Global Operations
Timezone Context: Coordination with teams in GMT+1 (Germany) and GMT+3 (Kenya)

Role Overview

EUSMS is seeking a proactive and organized person to support us in grant management and application coordination. The focus of this role is on vetting opportunities, ensuring organizational readiness, and managing the internal process of assembling successful grant applications. You’ll act as a project manager for funding applications—coordinating documents, checking internal compliance, and steering submissions—rather than primarily searching for new grants.

This is a strategic volunteer role at the heart of our resource mobilization efforts, helping fund scholarships, hardship relief, and grassroots humanitarian programs across East Africa.

You’ll work closely with the CFO and a small team (2–4 volunteers) to manage the grant lifecycle. You'll use Odoo CRM and the Microsoft 365 suite (especially Lists, SharePoint, and Outlook) to coordinate submissions, track pipeline progress, and manage documentation. Strong collaboration with field teams in Kenya and Uganda will be essential for building localized, evidence-based applications.

Tasks

Key Responsibilities

Internal Vetting & Eligibility

Conduct fit-gap analysis of donor requirements against EUSMS capabilities

Ensure all internal documentation, budgets, and metrics are in place for compliance

Flag risks or capacity constraints before applications are submitted

Proposal Coordination & Submission

Act as project manager for application preparation: coordinating inputs from finance, programs, and field teams

Support the writing, editing, and tailoring of proposals where needed

Ensure submissions meet donor protocols and deadlines

Pipeline & Process Management

Maintain a structured grant tracker using Odoo 18 Community Modules

Keep clear records of application cycles, deadlines, eligibility checks, and outcomes

Occasionally identify new opportunities aligned with our mission (secondary priority)

Monitoring, Evaluation & Reporting

Collaborate with the M&E Officer, IT, Program & Operations in E. Africa, CFO, and CEO

Ensure reporting schedules and obligations are tracked in Odoo

Support timely submission of interim and final donor reports

Requirements

Key “To-Have” Skills

Fluency in English (required); German or Swahili strongly preferred

Strong organizational and project management skills; comfortable managing multiple deadlines

Experience with CRM systems (especially Odoo) and Microsoft 365 tools

Strong written and verbal communication skills

Bonus: Previous experience with international development or nonprofit grants

Bonus: Ability to conduct structured web research for grant portals

Benefits

What You’ll Gain

Strategic leadership experience in global grant coordination and compliance

Exposure to international donor platforms and funding ecosystems

Hands-on use of Odoo CRM and Microsoft tools in a real-world nonprofit context

The opportunity to shape programs that directly support students and communities in East Africa

A high-impact, flexible volunteer position to strengthen your CV or career pivot

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